5 Fireflies.ai Alternatives You Can’t Miss in 2025 (From Someone Who's Tried Them All)

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Looking for the best alternative to Fireflies.ai in 2025? You're in the right place — and trust me, this decision can make or break how your sales team operates this year.

Let’s face it: AI note-takers are everywhere now. But if all your meeting assistant does is transcribe… you're missing the gold mine. You need a tool that not only listens but actually helps you close deals, coach reps, and uncover insights you’d otherwise miss.

I’ve tested nearly all the top tools out there — for my own sales team, for clients, and in my own messy growth experiments. Some were overhyped. Some surprised me. One in particular became my go-to.

This guide isn’t just another “list of tools” — it’s a behind-the-scenes breakdown of what actually works when you want to turn meetings into revenue. Let’s dive in.

When transcription alone isn’t enough (my Fireflies moment)

I remember using Fireflies for the first time — it felt like magic. The AI joined my Zoom call, transcribed everything, and saved me from typing a single word. I thought, “Game changer!”

But a month in, I realized something was off.

I still had to:

• Rewatch calls just to find that one key question a prospect asked
• Guess if my reps were improving because there was no performance tracking
• Manually follow up on objections or missed moments

I was doing the same amount of work — just rearranged. The tool was passive. I needed something smarter.

That's when I started looking for true Fireflies alternatives. Tools that could think, organize, analyze, and even coach.

What Fireflies.ai does well (and where it doesn’t deliver)

Let’s give credit where it’s due. Fireflies.ai is:

• Easy to set up and use
• Reliable for basic transcription
• Able to integrate with major video call platforms
• Good for simple team notes

But here’s where it really falls short if you're a sales leader or founder:

• No free video recording — you’ll need a paid plan just for that
• No analysis across meetings — which means no pattern recognition
• No real sales coaching — no scoring, playbooks, or feedback systems
• Weak free plan — just 3 hours of storage a week
• Limited interactivity — no highlight reels or clip creation in video

If you’re only using meetings for internal collaboration, it might work. But if you’re trying to drive revenue and scale performance? Time to explore better options.

The top 5 Fireflies.ai alternatives I’ve tested (ranked by usefulness)

1. Gojiberry – The #1 Fireflies.ai alternative for sales teams

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This one completely changed how I handle sales calls. Gojiberry isn’t just a note-taker — it’s your revenue co-pilot. It records, analyzes, tags, and even helps you coach your reps with precision.

Here’s why I made the switch to Gojiberry and never looked back:

• Unlimited video recordings — yes, even on the free plan
• Instant AI summaries that include objections, next steps, and speaker insights
• Weekly multi-meeting insights that show recurring themes (like pricing issues or competitor mentions)
• Sales coaching tools: use BANT, MEDDIC templates, talk ratios, filler word tracking, and more
• Real-time performance dashboards for your team
• Create and share video highlights instantly
• Deep integrations with CRMs, calendars, and tools like Slack or Notion

Bonus: the free plan is incredibly generous. And if you upgrade, regional discounts of up to 40% apply — something almost no competitor offers.

Use Gojiberry if you’re serious about:

• Improving close rates
• Coaching your team without micro-managing
• Running a tight, data-driven sales org

2. tl;dv – Best for async collaboration and highlight sharing

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If your team is remote and works asynchronously, tl;dv is a solid choice. It’s focused on recording meetings and tagging key moments, so you can revisit only what matters.

What I like about tl;dv:

• Works well with Slack and Notion
• Easy to use and lightweight
• Allows you to search inside transcripts and generate short video clips

Where it’s limited:

• No sales-focused features (no coaching, no multi-meeting summaries)
• No performance dashboards or rep tracking
• Doesn’t help you build closing playbooks

This is a good option for product teams, customer support, or internal collaboration. But if you’re leading a sales org? You’ll quickly hit its ceiling.

3. Tactiq – Best for international teams with multilingual needs

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Tactiq surprised me. It’s fantastic if your team works across different languages or markets. The transcription is solid, and it supports over 60 languages — including regional dialects.

Here’s what it offers:

• Real-time transcription during calls
• Sentiment analysis on conversations
• Task assignment based on meeting discussions
• Filler word removal to clean up notes

But again, the lack of sales-focused intelligence is a problem:

• No ability to spot trends across meetings
• No coaching insights or rep analytics
• Limited free plan with just 10 transcripts/month

This is a good choice if your team is globally distributed and you need multilingual support — but it’s not built to close deals.

4. Otter.ai – Still useful for notes, but not a fit for sales

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Otter was everywhere during the pandemic — and for good reason. It’s clean, intuitive, and offers reliable transcription for internal meetings or classroom-style sessions.

Why it might work:

• Easy to use, clean interface
• Custom vocabulary support
• Real-time transcription

But it’s not designed for sales teams. Here’s what’s missing:

• No video recording (not even in paid plans)
• English only — no international coverage
• No CRM integration, no AI coaching, no sales-specific insights

I tested it briefly for a team of SDRs — and we dropped it in a week. It’s just not made for revenue-focused workflows.

5. Gong – Powerful, but only if you’re enterprise-level and loaded

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Gong is probably the most well-known sales intelligence platform out there. And yes — it’s a monster. It tracks revenue, deals, sentiment, forecast accuracy… the works.

What’s amazing:

• Sales-specific AI that suggests pitch improvements
• Custom playbooks and scorecards
• Deep integrations with sales tools
• Multi-meeting intelligence and deal health scoring

But there’s a catch: it’s expensive. Like, seriously expensive. Expect $1,000 to $1,600 per user, per year. That doesn’t include onboarding and integration time.

Unless you’re a 50+ person sales org with deep VC pockets, Gong is probably overkill.

How I replaced Fireflies.ai with Gojiberry in 6 easy steps

If you want to make the leap (and trust me, you should), here’s exactly how I did it — no friction, no fluff.

1. Signed up for a free Gojiberry account — took 2 minutes
2. Connected my Google Calendar and Zoom — no config headaches
3. Let it auto-record my next 5 meetings — didn’t lift a finger
4. Opened the AI summary in my inbox after each call — no note-taking needed
5. Set up weekly insights on recurring objections and drop-offs
6. Reviewed my team’s coaching dashboard every Friday — saved hours

If you’re managing a sales team or wearing multiple hats as a founder, this setup will change how you think about meetings.

Final thoughts: What I’d tell every founder, sales leader, or rep

Fireflies is a good starting point. It’s easy, accessible, and better than nothing.

But once you’re serious about growing revenue, improving reps, and closing more deals, it just doesn’t go deep enough.

Gojiberry, on the other hand, turns meetings into momentum.

It’s like adding a coach, a strategist, and a personal assistant to every sales call — without hiring anyone. And in a world where buyers expect personalized, fast, value-driven follow-ups, that’s not a luxury. It’s a must.

If you want to go from recording meetings to winning with them, you know what to do.

Try Gojiberry for free. Then let the results speak for themselves.

FAQ

What’s the best free alternative to Fireflies.ai?

Gojiberry. It offers unlimited video recording, full transcripts, AI summaries, CRM integrations, and sales coaching tools — all on the free plan.

Does gojiberry work with my video call platform?

Yes — it integrates seamlessly with Zoom, Google Meet, and Microsoft Teams.

Can I use gojiberry with my CRM?

Absolutely. It works with HubSpot, Salesforce, and thousands of other tools through native integrations or Zapier.

What makes gojiberry better than Fireflies for sales teams?

Gojiberry includes multi-meeting insights, sales playbooks, rep performance dashboards, and AI-generated coaching — none of which exist in Fireflies.

Is gojiberry beginner-friendly?

Yes. Setup takes less than 10 minutes. You don’t need a technical team or complex onboarding.

Can it really replace Gong?

For small to mid-size teams: yes, in many cases. You get 80% of Gong’s firepower without the enterprise price tag.

Let me know if you want this turned into a LinkedIn post, newsletter edition, or an email sequence. Happy to help you repurpose it 🔥

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